PERSONAL PRODUCTIVITY
Conflicting Invite Reschedule Negotiator
When an invite collides with a focus block this agent finds your genuinely open slots, proposes the best alternatives back to the organizer over email.
How it runs
The automated pipeline, trigger to output.
- TriggerInvite overlaps a focus blockGoogle Calendar
- ActionFind open slots outside focus windowsGoogle Calendar
- ActionDraft reschedule proposal with optionsOpenAI
- LogicBranch: negotiate vs. decline outright
- ActionEmail proposal to organizerGmail
- OutputMove event once a slot is acceptedGoogle Calendar
What it does
Instead of a blunt decline, this agent negotiates. When a meeting lands on a protected block, it scans your real availability outside your focus windows, picks the strongest alternative times, and replies to the organizer proposing them while keeping your deep-work intact.
When to use it
Use it for meetings that genuinely need to happen but shouldn't sit on your focus time. It's the cooperative counterpart to a hard auto-decline, ideal for client-facing or cross-team invites where a polite reschedule beats a refusal.
How it works
- 1A new invite that overlaps a focus block fires the trigger.
- 2An action reads your free/busy and focus blocks from Google Calendar to find open slots.
- 3An OpenAI step weighs the invite's importance, your weekly intent, and the candidate slots, then drafts a courteous reschedule proposal with two or three options.
- 4A logic step decides whether to negotiate or, for low-value invites, simply decline.
- 5An action sends the proposal to the organizer via Gmail.
- 6On a reply accepting a slot, the agent moves the event on Google Calendar and confirms.
Set it up
What you configure once, before turning it on.
- 1Connect Google CalendarEvents, attendees, availability.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect GmailRead, draft, send, label.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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