PERSONAL PRODUCTIVITY
Focus-Block Invite Defender
Watches your calendar for new meeting invites that overlap your protected focus blocks and auto-declines the low-priority ones with a polite note.
How it runs
The automated pipeline, trigger to output.
- TriggerNew or updated calendar invite receivedGoogle Calendar
- LogicDoes it overlap a protected focus block?
- ActionScore priority against weekly intentOpenAI
- LogicBranch: auto-decline vs. escalate
- ActionDecline low-priority invite with noteGoogle Calendar
- OutputPost borderline cases to Slack for a decisionSlack
What it does
Protects the deep-work blocks you put on your calendar. Whenever a new invite lands on top of one, it scores the meeting against your stated weekly intent and either declines it automatically with a courteous message, or pings you to make the call yourself.
When to use it
Use it when your focus time keeps getting eaten by reflexive meeting invites and you want a consistent gatekeeper instead of manually triaging every overlap. Best for individual contributors and managers who block recurring maker-time.
How it works
- 1A new or updated event on your Google Calendar fires the trigger.
- 2A logic step checks whether the invite overlaps an event titled with your focus-block marker (e.g. "[Focus]").
- 3If it overlaps, an OpenAI step reads the invite title, organizer, attendee count, and your weekly intent note, then returns a priority score and a draft decline reason.
- 4A logic branch splits on the score: clearly low priority goes straight to decline.
- 5The action declines the event in Google Calendar with the generated note.
- 6Borderline invites are posted to Slack with Accept/Decline buttons so you decide in one click.
Set it up
What you configure once, before turning it on.
- 1Connect Google CalendarEvents, attendees, availability.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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