PERSONAL PRODUCTIVITY
Turn Commitment Emails into Dated ClickUp Tasks
Scans incoming Gmail for emails where you promised to do something, extracts the deliverable and deadline, and creates a due-dated ClickUp task so nothing you committed to slips.
How it runs
The automated pipeline, trigger to output.
- TriggerNew email receivedGmail
- ActionClassify if email is a commitment you madeOpenAI
- LogicSkip non-commitment emails
- ActionExtract deliverable and due dateOpenAI
- OutputCreate dated ClickUp task with source linkClickUp
What it does
Every time a new email lands in your Gmail inbox, this workflow reads it and decides whether it contains a commitment you made — phrases like "I'll send", "I'll get back to you by", or "let me put together". When it finds one, it pulls out the specific deliverable and the implied deadline, then opens a ClickUp task with a real due date.
When to use it
Use this if your inbox is where work gets assigned to you informally and follow-through is the bottleneck. It is ideal for operators, account managers, and founders who agree to things in email threads and later forget the exact promise or date.
How it works
- 1A new email arrives in Gmail and triggers the workflow.
- 2An OpenAI step classifies whether the message contains a commitment you made (versus a request, FYI, or marketing).
- 3A logic branch drops anything that is not an actual commitment.
- 4For commitments, OpenAI extracts a one-line task name, a description, and a normalized due date.
- 5A ClickUp action creates the task in your triage list with that due date and a link back to the source email.
Set it up
What you configure once, before turning it on.
- 1Connect GmailRead, draft, send, label.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect ClickUpDocs + tasks + chats in one workspace.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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