PERSONAL PRODUCTIVITY
Inbox-Zero Triage: Scheduled Daily Digest of Unread Mail
Runs each morning, groups every unread Gmail message into themes with short summaries and recommended next actions.
How it runs
The automated pipeline, trigger to output.
- TriggerDaily schedule fires each morning
- ActionFetch all unread messages from GmailGmail
- ActionCluster and summarize themes with OpenAIOpenAI
- LogicSkip if inbox has no unread mail
- ActionBulk-label low-value threads in GmailGmail
- OutputSend single digest email via GmailGmail
What it does
Replaces scrolling through dozens of unread threads with a single morning briefing. On a schedule it pulls everything still unread, clusters the messages by theme (clients, internal, newsletters, asks awaiting you), summarizes each cluster, and recommends what to do with each. The result is one digest email that turns the backlog into a short to-do list.
When to use it
Use it when you prefer batching email over reacting all day. Ideal for someone who wants a calm, once-daily pass at the inbox and a clear picture of what actually needs a reply versus what can be archived.
How it works
- 1A schedule fires each morning at your chosen time.
- 2Gmail returns all currently unread messages.
- 3OpenAI groups them into themes and summarizes each with a recommended action.
- 4A branch skips sending when there is nothing unread.
- 5Low-value themes (newsletters, notifications) are bulk-labeled in Gmail for easy archiving.
- 6A single digest email is sent to you with the grouped summaries and next steps.
Set it up
What you configure once, before turning it on.
- 1Connect GmailRead, draft, send, label.
- 2Connect OpenAIModels, embeddings, files.
- 3Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 4Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 5Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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