PERSONAL PRODUCTIVITY
VIP Sender Escalation: Fast-Track Mail From Key Contacts
Watches the inbox for mail from a defined list of VIP senders, drafts a suggested reply with OpenAI, and pings you directly so high-stakes contacts never wait in the queue.
How it runs
The automated pipeline, trigger to output.
- TriggerNew Gmail message receivedGmail
- LogicMatch sender against VIP allowlist
- ActionDraft a tone-matched reply with OpenAIOpenAI
- ActionSave suggested reply as Gmail draftGmail
- OutputSend direct Slack nudge with draft linkSlack
What it does
This agent recognizes when mail arrives from your most important contacts, such as top customers, your board, or your boss, drafts a context-aware reply suggestion, and sends you a direct nudge so you can respond fast. Everything else stays in normal triage.
When to use it
Use it when a slow reply to the wrong person is expensive. Sales leaders, founders, and account managers use this to guarantee VIP mail jumps the line without watching the inbox all day.
How it works
- 1A new Gmail message triggers the flow.
- 2A branch checks the sender and domain against your VIP allowlist; non-VIP mail exits here.
- 3OpenAI reads the thread and drafts a concise suggested reply matching your tone.
- 4The draft is saved directly into the Gmail thread so you can edit and send in one tap.
- 5A direct message is sent to you on Slack with the sender, the ask, and a link to the ready draft.
Set it up
What you configure once, before turning it on.
- 1Connect GmailRead, draft, send, label.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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