PERSONAL PRODUCTIVITY
Meeting Consolidation Proposer to Notion
Analyzes a person's recurring and one-off meetings for the week, detects clusters of short or overlapping meetings that could be merged or batched.
How it runs
The automated pipeline, trigger to output.
- TriggerWeekly review schedule fires
- ActionRead week's meetings and attendeesGoogle Calendar
- LogicCluster meetings by overlap and topic
- ActionAgent drafts consolidation proposalOpenAI
- OutputWrite proposal to Notion pageNotion
What it does
An agent reviews the week's meetings and looks for consolidation opportunities: three 15-minute syncs that could become one 30-minute block, scattered 1:1s that could be batched into a single afternoon, or overlapping standing meetings with the same attendees. It drafts a specific proposal naming which meetings to merge and which slots to free up, and saves it as a Notion page for review.
When to use it
Use it when calendars have grown organically and nobody has stepped back to rationalize them. Good for managers and chiefs of staff doing a monthly or weekly calendar cleanup who want a starting draft rather than a blank page.
How it works
- 1A schedule trigger starts the weekly review.
- 2The flow reads the week's events and attendees from Google Calendar.
- 3An agent groups meetings by attendee overlap, topic, and duration to find merge candidates.
- 4It reasons about which clusters are safe to consolidate and proposes concrete combined time slots.
- 5The proposal, with before/after hours saved, is written to a Notion page for the owner to approve and action.
Set it up
What you configure once, before turning it on.
- 1Connect Google CalendarEvents, attendees, availability.
- 2Connect NotionPages, databases, comments.
- 3Connect OpenAIModels, embeddings, files.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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