PERSONAL PRODUCTIVITY
Daily Overload Alert and Trend Log
Each morning it checks today's Outlook calendar against a daily meeting-hour cap, sends a Slack alert with decline suggestions when you're over.
How it runs
The automated pipeline, trigger to output.
- TriggerDaily morning schedule fires
- ActionRead today's events from OutlookOutlook
- LogicSum hours and compare to daily cap
- ActionAppend day's load to Airtable trend logAirtable
- OutputSend Slack overload alert with decline picksSlack
What it does
Gives you a same-day heads-up when today is already overbooked, with specific meetings to trim, while quietly logging your daily meeting hours so you can see the trend build over weeks.
When to use it
Use it when you want a lightweight daily guardrail plus a historical record to prove (to yourself or your team) that meeting load is creeping up. Good for anyone managing their own focus time.
How it works
- 1An early-morning schedule fires the workflow.
- 2It reads today's events from Outlook.
- 3A logic step sums committed meeting hours and compares them to your daily cap.
- 4If you're over, it picks the lowest-value meetings as decline suggestions; if under, it just records the number.
- 5It appends the date, total hours, and over/under status to an Airtable trend log.
- 6When over cap, it sends a Slack alert with the flagged meetings.
Set it up
What you configure once, before turning it on.
- 1Connect OutlookMail, calendar, contacts.
- 2Connect SlackChannels, DMs, threads, mentions.
- 3Connect AirtableBases, tables, views, automations.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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