PERSONAL PRODUCTIVITY
Monthly Meeting-Load Scorecard to Notion
On the first of each month, aggregates the prior month's meeting hours per person and per recurring series, computes load and fragmentation scores.
How it runs
The automated pipeline, trigger to output.
- TriggerMonthly schedule on the 1st
- ActionFetch prior-month eventsGoogle Calendar
- LogicAggregate hours and fragmentation score
- ActionWrite narrative on top load driversOpenAI
- OutputUpsert scorecard rows to NotionNotion
What it does
Builds a durable monthly record of how the team actually spent its time in meetings. It rolls up total hours, recurring-series cost, and a fragmentation score (how chopped-up each person's days were) into a Notion database so you can watch trends and justify killing low-value standing meetings.
When to use it
Use it when leadership wants data, not anecdotes, about meeting overhead. Ideal for monthly ops reviews where you decide which recurring meetings to cut or shorten.
How it works
- 1A monthly schedule fires on the 1st for the prior calendar month.
- 2It pulls every tracked person's events for that month from Google Calendar.
- 3A logic step aggregates hours per person and per recurring series and computes a fragmentation score.
- 4OpenAI writes a short narrative on the biggest load drivers and what to cut.
- 5The workflow upserts one row per person into a Notion database, preserving month-over-month history.
Set it up
What you configure once, before turning it on.
- 1Connect Google CalendarEvents, attendees, availability.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect NotionPages, databases, comments.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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On the first of each month, tallies every recurring meeting's total person-hours across the team, converts to an estimated dollar cost.
Auto-create weekly focus blocks around existing meetings and guard them
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This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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