PERSONAL PRODUCTIVITY
Incoming Invite Triage and Delegate Suggestion
When a new Outlook meeting invite arrives, it checks the day's existing load and overlap, then sends you a Teams card recommending accept, decline, delegate to a named teammate.
How it runs
The automated pipeline, trigger to output.
- TriggerNew Outlook meeting invite receivedOutlook
- ActionRead the day's existing Outlook scheduleOutlook
- LogicCompute overlap and daily hours committed
- LogicChoose accept / decline / delegate / reschedule
- OutputSend triage card to Microsoft TeamsMicrosoft Teams
What it does
Intercepts each new meeting invitation as it lands, evaluates whether the requested slot pushes you over a daily meeting cap or double-books you, and gives a one-tap recommendation before you reflexively accept.
When to use it
Use it when invites pile up faster than you can triage them and you keep accepting things you should have delegated or declined. Ideal for executives and senior ICs who get many ad-hoc invites.
How it works
- 1A new Outlook calendar invite triggers the workflow.
- 2It reads the proposed time and the rest of that day's Outlook schedule.
- 3A logic step computes overlap and total committed hours for the day.
- 4If the day exceeds the cap or the slot conflicts, it picks a recommendation: delegate to a configured backup owner, propose an alternate slot, or decline with a polite reason.
- 5It posts an actionable Microsoft Teams card summarizing the invite and the suggested response.
Set it up
What you configure once, before turning it on.
- 1Connect OutlookMail, calendar, contacts.
- 2Connect Microsoft TeamsChannels, chats, files.
- 3Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 4Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 5Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
More Personal Productivity workflows
Log Outlook promises to Airtable with per-recipient commitment rollups
Captures promises from sent Outlook mail into an Airtable base, linking each commitment to a recipient record so you get a running per-contact view of everything you've promised…
Turn Outlook email promises into assigned Asana tasks with due dates
When you send an email containing a commitment, an LLM extracts the promise and its deadline and creates a corresponding Asana task assigned to you with the due date set.
Auto-decline low-priority invites that collide with deep-work blocks
When a new calendar invite lands on top of a protected deep-work block, an AI scores its priority and auto-declines low-value meetings with a polite note proposing alternative…
Decline focus-block meetings and auto-propose a free slot via Notion log
When a low-priority invite hits a focus block, it declines the meeting, finds your next genuinely free slot, replies with a counter-proposal.
Monthly Meeting Cost Report by Email
On the first of each month, tallies every recurring meeting's total person-hours across the team, converts to an estimated dollar cost.
Auto-create weekly focus blocks around existing meetings and guard them
Every Sunday an agent reads next week's confirmed meetings, carves protected deep-work blocks into the open gaps, sets your Slack status to defend them.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.