PERSONAL PRODUCTIVITY
Real-Time Overbooked-Day Guardrail
Watches the calendar for new event invites and, the moment a newly accepted meeting pushes a single day past a meeting-hours threshold or destroys its last remaining focus block.
How it runs
The automated pipeline, trigger to output.
- TriggerNew or changed calendar eventGoogle Calendar
- ActionFetch affected day's eventsGoogle Calendar
- LogicRecompute meeting hours and free blocks
- LogicCheck against cap and focus-block rule
- OutputSend Slack DM warningSlack
What it does
Instead of a weekly batch report, this guardrail reacts in real time. Each time a calendar event is created or accepted, it recomputes that day's total meeting hours and remaining free windows. If the new event tips the day over a configurable meeting-hours cap or eliminates the day's last 90-minute focus block, it fires an instant Slack direct message so you can decline or reschedule while there's still room.
When to use it
Use it when over-booking happens through a thousand small yeses and you want a tripwire at the moment of damage, not a post-mortem on Friday. Best for people who accept invites quickly and regret it later.
How it works
- 1An event trigger fires on new or changed Google Calendar events.
- 2The flow recomputes the affected day's meeting hours and free blocks.
- 3A logic step checks the day against the hours cap and focus-block rule.
- 4If a threshold is crossed, it composes a contextual warning naming the offending event.
- 5The alert is delivered as a Slack direct message to the calendar owner.
Set it up
What you configure once, before turning it on.
- 1Connect Google CalendarEvents, attendees, availability.
- 2Connect SlackChannels, DMs, threads, mentions.
- 3Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 4Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 5Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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