PERSONAL PRODUCTIVITY
Real-Time Double-Book and Back-to-Back Meeting Guard
When a new calendar event is created, checks for overlaps and stacked back-to-back meetings.
How it runs
The automated pipeline, trigger to output.
- TriggerCalendar event createdGoogle Calendar
- ActionFetch same-day surrounding eventsGoogle Calendar
- LogicDetect overlaps and back-to-back chains
- LogicBranch: conflict found vs clear
- OutputDM owner the conflict and fixSlack
What it does
Watches for newly created calendar events and instantly catches scheduling pain the moment it appears: true overlaps, and chains of three-plus back-to-back meetings with no breathing room. It sends the event owner a private heads-up before they ever feel the crunch.
When to use it
Use it when people on your team keep getting silently double-booked or stacked into meeting marathons. It catches problems at booking time rather than at the weekly review, so fixes are cheap.
How it works
- 1A Google Calendar event-created trigger fires for tracked calendars.
- 2The workflow fetches the owner's surrounding events that day for context.
- 3A logic step detects overlaps and runs of 3+ consecutive meetings with under 5 minutes between them.
- 4If a conflict is found, it sends the owner a Slack DM naming the colliding events and recommending a decline or a buffer.
- 5If nothing's wrong, the run ends quietly with no notification.
Set it up
What you configure once, before turning it on.
- 1Connect Google CalendarEvents, attendees, availability.
- 2Connect SlackChannels, DMs, threads, mentions.
- 3Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 4Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 5Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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