PERSONAL PRODUCTIVITY
Weekly Meeting-Load Audit with Focus-Block Reclaim Plan
Every Friday, scans each team member's Google Calendar for the coming week, flags anyone whose meeting hours exceed a threshold.
How it runs
The automated pipeline, trigger to output.
- TriggerFriday 3pm weekly schedule
- ActionFetch next-week events per personGoogle Calendar
- LogicSum hours, keep people over threshold
- ActionRank meetings and draft reclaim planOpenAI
- OutputPost per-person digest to SlackSlack
What it does
Runs a forward-looking audit of next week's calendars and turns raw meeting hours into an actionable triage list. For each person over the limit, it identifies the lowest-value recurring meetings and proposes concrete focus blocks to reclaim, then drops a tidy summary in a Slack channel so managers act before the week starts.
When to use it
Use it when your team is drowning in standing meetings and you want a proactive nudge instead of a retroactive complaint. Best for engineering, design, or product pods where deep-work time keeps getting eaten by recurring syncs.
How it works
- 1A Friday-afternoon schedule fires the workflow.
- 2It pulls each tracked person's events for the next 7 days from Google Calendar.
- 3A logic step sums meeting hours per person and keeps only those above the configured ceiling (e.g. 15 hrs/week).
- 4OpenAI ranks each overbooked person's meetings by reclaim value and drafts a 2-3 block focus plan.
- 5A formatted digest is posted to a Slack channel, one section per person, with declinable meetings called out.
Set it up
What you configure once, before turning it on.
- 1Connect Google CalendarEvents, attendees, availability.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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On the first of each month, tallies every recurring meeting's total person-hours across the team, converts to an estimated dollar cost.
Auto-create weekly focus blocks around existing meetings and guard them
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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