PERSONAL PRODUCTIVITY
Weekly Meeting-Load Audit with Decline Recommendations
Every Friday, scans next week's Google Calendar, scores each person's meeting load against a healthy threshold.
How it runs
The automated pipeline, trigger to output.
- TriggerFriday weekly schedule fires
- ActionFetch next week's events from Google CalendarGoogle Calendar
- LogicTally hours per day vs focus budget
- LogicFlag overloaded days and rank decline candidates
- OutputPost per-person overload digest to SlackSlack
What it does
Runs a weekly audit of the upcoming week's calendar, measures how many hours are booked versus a configurable focus-time budget, and surfaces the worst offenders with concrete trim suggestions before the week starts.
When to use it
Use it when your team consistently runs out of deep-work time and you want a proactive, data-backed nudge instead of waiting for people to burn out. Best for managers or chiefs of staff auditing their own or a small team's load.
How it works
- 1A Friday-afternoon schedule fires the workflow.
- 2It pulls next week's events from Google Calendar for each tracked attendee.
- 3It tallies meeting hours per day and compares them to the focus-time budget.
- 4A logic step flags any day over threshold and ranks recurring or low-priority meetings as decline candidates.
- 5It drafts plain-language recommendations (decline, shorten to 25 min, or make async).
- 6A Slack message delivers the per-person digest with the flagged meetings.
Set it up
What you configure once, before turning it on.
- 1Connect Google CalendarEvents, attendees, availability.
- 2Connect SlackChannels, DMs, threads, mentions.
- 3Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 4Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 5Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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