PERSONAL PRODUCTIVITY
Daily Reclaimed-Hours Tracker in Notion
Each morning it compares yesterday's planned meeting hours against your focus-hour goal and logs a row in a Notion database.
How it runs
The automated pipeline, trigger to output.
- TriggerDaily morning schedule
- ActionRead yesterday's calendarGoogle Calendar
- LogicCompute meeting vs reclaimed focus hours
- ActionAppend dated row to Notion trackerNotion
- OutputEmit daily summary line
What it does
Turns meeting load into a measurable trend. Every morning it reads the prior day's Google Calendar, totals meeting time and counts back-to-back stretches, then computes reclaimed focus hours against your daily target. It writes one structured row per day to a Notion database (date, meeting hours, focus hours, reclaimed delta, overload flag) so you can see your meeting burden as a chart over weeks instead of a vague feeling.
When to use it
Use it when you want evidence, not anecdotes — for a 1:1 with your manager about meeting load, a personal retro, or to prove a no-meeting-day policy is working. Good for anyone already running their planning life out of Notion.
How it works
- 1A daily morning schedule triggers the run.
- 2It reads yesterday's events from Google Calendar.
- 3A logic step computes meeting hours, focus hours, and the reclaimed delta versus the goal.
- 4It appends a dated row to the Notion tracker database.
- 5It writes the same summary line back as the run output for quick review.
Set it up
What you configure once, before turning it on.
- 1Connect Google CalendarEvents, attendees, availability.
- 2Connect NotionPages, databases, comments.
- 3Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 4Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 5Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
More Personal Productivity workflows
Log Outlook promises to Airtable with per-recipient commitment rollups
Captures promises from sent Outlook mail into an Airtable base, linking each commitment to a recipient record so you get a running per-contact view of everything you've promised…
Turn Outlook email promises into assigned Asana tasks with due dates
When you send an email containing a commitment, an LLM extracts the promise and its deadline and creates a corresponding Asana task assigned to you with the due date set.
Auto-decline low-priority invites that collide with deep-work blocks
When a new calendar invite lands on top of a protected deep-work block, an AI scores its priority and auto-declines low-value meetings with a polite note proposing alternative…
Decline focus-block meetings and auto-propose a free slot via Notion log
When a low-priority invite hits a focus block, it declines the meeting, finds your next genuinely free slot, replies with a counter-proposal.
Monthly Meeting Cost Report by Email
On the first of each month, tallies every recurring meeting's total person-hours across the team, converts to an estimated dollar cost.
Auto-create weekly focus blocks around existing meetings and guard them
Every Sunday an agent reads next week's confirmed meetings, carves protected deep-work blocks into the open gaps, sets your Slack status to defend them.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.