PERSONAL PRODUCTIVITY
Auto-snooze Outlook emails that aren't actionable yet
Detects emails that depend on a future date or an unmet condition, hides them from your inbox until.
How it runs
The automated pipeline, trigger to output.
- TriggerNew Outlook email arrivesOutlook
- ActionDetect deferral and extract resurface dateOpenAI
- LogicPass through non-deferrable email
- ActionMove email to Snoozed folderOutlook
- ActionSchedule resurface reminder on calendarGoogle Calendar
- OutputReturn snooze date and reminder linkGoogle Calendar
What it does
Some emails are real work but not yet: a quote that's valid next month, a follow-up due after a launch, a reply you owe once a colleague responds. This workflow uses an LLM to find the date or condition an email is waiting on, moves it out of your active inbox into a Snoozed folder, and books a calendar reminder to bring it back at the right moment.
When to use it
Use it when 'I'll deal with this later' emails clog your inbox and you forget them entirely. It suits anyone managing time-sensitive correspondence where the action has a clear future trigger date.
How it works
- 1A new Outlook email triggers the run.
- 2An OpenAI step decides if the email is deferrable and, if so, extracts the resurface date.
- 3A logic branch lets non-deferrable email pass through untouched.
- 4An Outlook action moves deferrable email into a Snoozed folder.
- 5A Google Calendar action creates a reminder event on the resurface date linking back to the message.
- 6The snooze date and event link are returned as output.
Set it up
What you configure once, before turning it on.
- 1Connect OutlookMail, calendar, contacts.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect Google CalendarEvents, attendees, availability.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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