PERSONAL PRODUCTIVITY
Outlook Focus-Block Defragmenter
Each morning, scans your Outlook calendar for scattered free gaps between meetings and consolidates them into one protected deep-work block by proposing reschedules…
How it runs
The automated pipeline, trigger to output.
- TriggerWeekday 7:00 AM schedule
- ActionFetch today's Outlook eventsOutlook
- LogicScore priority and find reclaimable gaps
- ActionDraft consolidation plan with OpenAIOpenAI
- ActionPlace tentative Focus Block holdOutlook
- OutputSend plan to Slack for approvalSlack
What it does
Fragmented calendars kill deep work: a 30-minute gap here, a 45-minute gap there, none long enough to focus. This workflow reads the day's Outlook events, finds the small gaps, and identifies which low-priority meetings could move so the fragments merge into a single uninterrupted focus block of at least two hours.
When to use it
Run it every workday morning if your calendar regularly looks like Swiss cheese and you never seem to get a clean stretch of time. Best for individual contributors and managers who control or can negotiate parts of their own schedule.
How it works
- 1A schedule trigger fires at 7:00 AM local time on weekdays.
- 2The flow pulls today's events from Outlook with start, end, attendees, and category.
- 3A logic step scores each meeting by priority (organizer, attendee count, recurring vs. one-off, category tags) and locates the largest reclaimable window.
- 4OpenAI drafts a consolidation plan: which 1-2 low-priority meetings to shift and to where, producing one protected block.
- 5The plan is written back as a tentative "Focus Block" hold on the Outlook calendar.
- 6A summary with proposed moves is delivered to you in Slack for one-tap approval.
Set it up
What you configure once, before turning it on.
- 1Connect OutlookMail, calendar, contacts.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
More Personal Productivity workflows
Monthly Meeting Cost Report by Email
On the first of each month, tallies every recurring meeting's total person-hours across the team, converts to an estimated dollar cost.
Turn Outlook email promises into assigned Asana tasks with due dates
When you send an email containing a commitment, an LLM extracts the promise and its deadline and creates a corresponding Asana task assigned to you with the due date set.
Auto-decline low-priority invites that collide with deep-work blocks
When a new calendar invite lands on top of a protected deep-work block, an AI scores its priority and auto-declines low-value meetings with a polite note proposing alternative…
Decline focus-block meetings and auto-propose a free slot via Notion log
When a low-priority invite hits a focus block, it declines the meeting, finds your next genuinely free slot, replies with a counter-proposal.
Log Outlook promises to Airtable with per-recipient commitment rollups
Captures promises from sent Outlook mail into an Airtable base, linking each commitment to a recipient record so you get a running per-contact view of everything you've promised…
Email-to-Task: Turn Action-Required Mail Into Linear Issues
Detects mail that contains a concrete task or request, extracts the deliverable and due date, and creates a Linear issue automatically so commitments from email never get lost.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.