PERSONAL PRODUCTIVITY
Guard Outlook focus time against conflicting Google Calendar bookings
When a new event appears on your Google Calendar that overlaps an Outlook deep-work block, it flags the clash and pings you in Microsoft Teams with the conflict details…
How it runs
The automated pipeline, trigger to output.
- TriggerNew Google Calendar event createdGoogle Calendar
- ActionRead overlapping Outlook focus blocksOutlook
- LogicDoes the new event clash with protected time?
- ActionDraft a side-by-side conflict alertOpenAI
- OutputSend conflict alert to Microsoft TeamsMicrosoft Teams
What it does
For people living across two calendars, this workflow keeps your Outlook focus blocks safe from events booked on Google Calendar. When a new Google event lands on top of protected Outlook time, it detects the overlap and alerts you in Teams with both events side by side, so you can decide which one wins before the day arrives.
When to use it
When your work calendar is Outlook but colleagues, clients, or personal life book you through Google Calendar, and cross-calendar conflicts silently eat your focus time. Use it to catch double-bookings the moment they happen.
How it works
- 1A Google Calendar trigger fires when a new event is created.
- 2An Outlook action reads your protected focus blocks in that time range.
- 3A logic step checks whether the new Google event overlaps any focus block.
- 4If there's a conflict, an OpenAI step writes a concise alert naming both events and the recommended resolution.
- 5The alert is delivered to you in Microsoft Teams with the conflict laid out for a quick decision.
Set it up
What you configure once, before turning it on.
- 1Connect Google CalendarEvents, attendees, availability.
- 2Connect OutlookMail, calendar, contacts.
- 3Connect OpenAIModels, embeddings, files.
- 4Connect Microsoft TeamsChannels, chats, files.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
More Personal Productivity workflows
Log Outlook promises to Airtable with per-recipient commitment rollups
Captures promises from sent Outlook mail into an Airtable base, linking each commitment to a recipient record so you get a running per-contact view of everything you've promised…
Turn Outlook email promises into assigned Asana tasks with due dates
When you send an email containing a commitment, an LLM extracts the promise and its deadline and creates a corresponding Asana task assigned to you with the due date set.
Auto-decline low-priority invites that collide with deep-work blocks
When a new calendar invite lands on top of a protected deep-work block, an AI scores its priority and auto-declines low-value meetings with a polite note proposing alternative…
Decline focus-block meetings and auto-propose a free slot via Notion log
When a low-priority invite hits a focus block, it declines the meeting, finds your next genuinely free slot, replies with a counter-proposal.
Monthly Meeting Cost Report by Email
On the first of each month, tallies every recurring meeting's total person-hours across the team, converts to an estimated dollar cost.
Auto-create weekly focus blocks around existing meetings and guard them
Every Sunday an agent reads next week's confirmed meetings, carves protected deep-work blocks into the open gaps, sets your Slack status to defend them.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.