PERSONAL PRODUCTIVITY
Auto-decline Outlook invites that collide with protected focus blocks
Watches incoming Outlook meeting invites and automatically declines any that overlap a calendar event tagged as protected deep-work time.
How it runs
The automated pipeline, trigger to output.
- TriggerNew Outlook meeting invite receivedOutlook
- ActionFetch calendar events overlapping the invite windowOutlook
- LogicDoes the invite collide with a protected focus block?
- ActionDraft a polite, slot-suggesting declineOpenAI
- OutputDecline invite and send reply in OutlookOutlook
What it does
Every time a new meeting invitation lands in your Outlook calendar, this workflow checks whether it overlaps a block you've marked as protected focus time. If it does, it declines the invite on your behalf and replies with a courteous message explaining you're heads-down and suggesting they grab one of your open windows instead.
When to use it
For makers, engineers, and executives who block recurring deep-work time but keep getting double-booked over it. Use it when you want the calendar to defend itself without you triaging invites by hand or feeling rude about saying no.
How it works
- 1An Outlook trigger fires when a new meeting invite arrives.
- 2The workflow reads your calendar for the invite's time range and finds any event whose subject or category marks it as protected focus time.
- 3A logic branch checks for overlap — if none, the invite is left untouched for you to handle.
- 4On overlap, an OpenAI step drafts a short, warm decline that references your next free slots.
- 5The final action declines the invite in Outlook and sends the generated reply to the organizer.
Set it up
What you configure once, before turning it on.
- 1Connect OutlookMail, calendar, contacts.
- 2Connect OpenAIModels, embeddings, files.
- 3Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 4Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 5Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
More Personal Productivity workflows
Monthly Meeting Cost Report by Email
On the first of each month, tallies every recurring meeting's total person-hours across the team, converts to an estimated dollar cost.
Turn Outlook email promises into assigned Asana tasks with due dates
When you send an email containing a commitment, an LLM extracts the promise and its deadline and creates a corresponding Asana task assigned to you with the due date set.
Auto-decline low-priority invites that collide with deep-work blocks
When a new calendar invite lands on top of a protected deep-work block, an AI scores its priority and auto-declines low-value meetings with a polite note proposing alternative…
Decline focus-block meetings and auto-propose a free slot via Notion log
When a low-priority invite hits a focus block, it declines the meeting, finds your next genuinely free slot, replies with a counter-proposal.
Log Outlook promises to Airtable with per-recipient commitment rollups
Captures promises from sent Outlook mail into an Airtable base, linking each commitment to a recipient record so you get a running per-contact view of everything you've promised…
Email-to-Task: Turn Action-Required Mail Into Linear Issues
Detects mail that contains a concrete task or request, extracts the deliverable and due date, and creates a Linear issue automatically so commitments from email never get lost.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.