PERSONAL PRODUCTIVITY
Cross-Account Focus-Time Merge
Reads both your Outlook work calendar and Google Calendar, finds where overlapping busy time fragments your day.
How it runs
The automated pipeline, trigger to output.
- TriggerWeekday morning schedule
- ActionFetch Outlook eventsOutlook
- ActionFetch Google Calendar eventsGoogle Calendar
- LogicMerge busy sets and find mutual free window
- ActionValidate and label window via OpenAIOpenAI
- ActionCreate focus block in OutlookOutlook
- OutputMirror block onto Google CalendarGoogle Calendar
What it does
People who juggle a work Outlook and a personal or secondary Google Calendar get double-fragmented: each system only sees its own events. This workflow merges both views, finds the combined free time, and writes a single mutual focus block onto both calendars so neither one accepts conflicting invites.
When to use it
Use it if your real availability is split across two calendar systems and you keep getting booked during time that looks free in one but is busy in the other. Great for consultants, contractors, and anyone bridging two organizations.
How it works
- 1A schedule trigger fires each weekday morning.
- 2The flow fetches today's events from Outlook and from Google Calendar in parallel.
- 3A logic step merges both busy sets and identifies the largest mutual free window.
- 4OpenAI confirms the window respects working-hours and lunch preferences and labels it.
- 5A matching "Focus Block" event is created on the Outlook calendar.
- 6The same block is mirrored onto Google Calendar so both systems show busy.
Set it up
What you configure once, before turning it on.
- 1Connect OutlookMail, calendar, contacts.
- 2Connect Google CalendarEvents, attendees, availability.
- 3Connect OpenAIModels, embeddings, files.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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