PERSONAL PRODUCTIVITY
Outlook Transit-Buffer Auto-Blocker for Offsite Meetings
Watches your Outlook calendar for new meetings with a physical address, geocodes the route from your previous event.
How it runs
The automated pipeline, trigger to output.
- TriggerNew or updated Outlook eventOutlook
- LogicKeep only events with a physical address
- ActionFetch the preceding event on the same dayOutlook
- ActionGet drive time between addresses via routing APIHTTP webhook
- LogicBranch: existing gap shorter than drive time
- OutputCreate sized 'Transit' hold in OutlookOutlook
What it does
This workflow eliminates the silent scheduling failure where two in-person meetings get booked back-to-back with no time to physically travel between them. Whenever a new Outlook event lands that has a real-world location, it calculates the travel time from your immediately preceding event and drops a matching 'Transit' block on your calendar so the gap is honored automatically.
When to use it
For field-heavy roles — sales reps, account managers, executives, inspectors — who book client visits across a city and keep arriving late because the calendar treats travel as free. Run it the moment you stop trusting yourself to add buffers by hand.
How it works
- 1A new or updated Outlook event fires the trigger.
- 2A filter keeps only events that carry a physical street address in the Location field (drops video/phone meetings).
- 3The workflow looks back at the event directly before it on the same day and pulls its location.
- 4A routing service called over webhook returns the estimated drive time between the two addresses.
- 5If the existing gap is smaller than that drive time, a new Outlook 'Transit' event is created to fill the difference.
- 6The transit hold is written back to Outlook with the route and ETA in the body.
Set it up
What you configure once, before turning it on.
- 1Connect OutlookMail, calendar, contacts.
- 2Connect HTTP webhookTrigger any URL on agent actions.
- 3Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 4Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 5Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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