IT OPS
Reclaim dormant SaaS seats from SSO last-login gaps
Pulls assigned license seats from your SaaS admin systems, cross-references each user's SSO last-login date.
How it runs
The automated pipeline, trigger to output.
- TriggerWeekly schedule fires the reconciliation run
- ActionList seat assignments per SaaS appCustom MCP server
- ActionFetch SSO last-login per userCustom MCP server
- LogicKeep seats idle past dormancy threshold
- ActionOpen an Asana reclaim task per dormant seatAsana
- OutputPost reclaimable-seat summary to SlackSlack
What it does
Every week this pipeline reconciles paid SaaS seats against actual usage. It reads who holds a license in each connected app, matches each holder to their SSO last-login timestamp, and flags anyone who has not signed in within your dormancy window (for example 45 days). Each flagged seat becomes a tracked reclaim task so nothing slips.
When to use it
Run this when you pay per-seat for tools like a CRM, design suite, or collaboration app and suspect you are funding inactive accounts. Ideal for IT-ops and finance teams doing quarterly license true-ups or chasing renewal-time savings.
How it works
- 1A weekly schedule kicks off the run.
- 2A custom MCP connector lists current seat assignments per SaaS app (user, app, seat tier).
- 3A second custom MCP call fetches each user's SSO last-login date from your identity provider.
- 4A logic step joins the two sets and keeps only users whose last login is older than the dormancy threshold.
- 5An action creates one Asana task per dormant seat, tagged with app, owner, and days-idle.
- 6The output posts a Slack summary of total reclaimable seats and estimated monthly savings.
Set it up
What you configure once, before turning it on.
- 1Connect Custom MCP serverConnect any MCP-compatible tool you own.
- 2Connect AsanaTasks, projects, milestones — everywhere.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.