IT OPS
Catch seats assigned to deactivated or departed users
Compares active SSO directory membership against held SaaS seats and flags any seat still assigned to a disabled, suspended, or offboarded identity.
How it runs
The automated pipeline, trigger to output.
- TriggerScheduled access-review run
- ActionList seat holders across SaaS appsCustom MCP server
- ActionFetch current SSO directory status per userCustom MCP server
- LogicKeep seats held by disabled or offboarded users
- ActionOpen urgent Asana reclaim task per orphaned seatAsana
- OutputSend urgent Slack alert to IT channelSlack
What it does
This workflow finds the most wasteful and risky seats: licenses still attached to people who no longer have an active identity. It reconciles each SaaS app's seat list against current SSO directory status and surfaces any seat held by a disabled, suspended, or fully offboarded user, treating those as urgent reclaims.
When to use it
Run it when offboarding hygiene is shaky and ex-employees or deactivated contractors may still consume paid seats, or worse, retain access. It is both a cost control and a security-adjacent access-review tool.
How it works
- 1A scheduled run begins the check.
- 2A custom MCP call lists seat holders across connected SaaS apps.
- 3A second custom MCP call retrieves each identity's current SSO directory status.
- 4A logic step keeps only seats where the user is disabled, suspended, or offboarded.
- 5An action opens an urgent-priority Asana reclaim task for each match.
- 6The output sends an immediate Slack alert to the IT channel listing the orphaned seats and affected apps.
Set it up
What you configure once, before turning it on.
- 1Connect Custom MCP serverConnect any MCP-compatible tool you own.
- 2Connect AsanaTasks, projects, milestones — everywhere.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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