SECOPS
Weekly External Collaborator Access Review for Dropbox
Each week, enumerates external (non-domain) collaborators on shared Dropbox folders, scores each grant by sensitivity and staleness.
How it runs
The automated pipeline, trigger to output.
- TriggerWeekly schedule starts the review
- ActionList external folder collaboratorsDropbox
- LogicScore grants by sensitivity and staleness
- LogicKeep only above-threshold risk grants
- OutputOpen a per-owner Front review conversationFront
- ActionWrite scored inventory to AxiomAxiom
What it does
Audits who outside your organization can reach Dropbox folders. It lists every external collaborator on shared folders, scores each access grant by folder sensitivity and how long since the collaborator last touched anything, and packages the riskiest grants into a single Front conversation for the data owner to approve or revoke.
When to use it
When vendors, contractors, and partners accumulate folder access that nobody ever cleans up. Run it weekly to keep external sharing tight and to produce evidence for least-privilege reviews.
How it works
- 1A weekly schedule starts the review.
- 2List shared folders and their members, filtering to collaborators whose email domain is not on your allowlist.
- 3Score each external grant: sensitive folder plus long inactivity raises the risk score.
- 4A filter keeps only grants above the risk threshold.
- 5Group findings by data owner and open one Front conversation per owner with a checklist of grants to keep or revoke.
- 6Write the scored inventory to Axiom for trend tracking.
Set it up
What you configure once, before turning it on.
- 1Connect DropboxFiles and folders.
- 2Connect FrontShared inbox, conversations.
- 3Connect AxiomLog streams, queries, dashboards.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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