IT OPS
Triage Self-Reported Tool Requests Against Spend Logs
Listens for employees self-reporting a tool via a Slack form, checks whether the tool already appears in Stripe spend or the approved registry.
How it runs
The automated pipeline, trigger to output.
- TriggerEmployee submits self-report formSlack
- ActionCheck tool against Stripe and registryStripe
- LogicBranch: paid / approved / new
- ActionOpen vetting review for new toolsmonday.com
- OutputConfirm next steps to submitterSlack
What it does
Gives employees a low-friction way to declare a tool they use, then instantly checks that tool against existing spend and the approved registry. If the company already pays for it, the employee gets pointed to the sanctioned account; if it is genuinely new, a vetting review opens automatically. Turning self-disclosure into a fast, helpful response increases how much shadow IT surfaces voluntarily.
When to use it
Use to build a carrot alongside the stick of log-based discovery. Best when you want employees to proactively register tools instead of hiding them, and to deduplicate against subscriptions you already hold.
How it works
- 1An employee submits the self-report form and fires the Slack trigger.
- 2An action checks the reported tool name against active Stripe subscriptions and the approved registry.
- 3A logic step branches on whether the tool is already paid for, already approved, or new.
- 4For known tools, an output replies in Slack pointing the user to the sanctioned account.
- 5For new tools, an action opens a vetting review in Monday assigned to IT-ops.
- 6A final output confirms next steps to the submitter.
Set it up
What you configure once, before turning it on.
- 1Connect SlackChannels, DMs, threads, mentions.
- 2Connect StripeCustomers, subscriptions, payments.
- 3Connect monday.comVisual work management for teams.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
More IT Ops workflows
Daily Building Anomaly Digest to MS Teams
Each morning queries BigQuery for the prior day's flagged sensor anomalies, summarizes them by site and system into a ranked briefing.
Indoor Air Quality Breach to Tenant Notice and Work Order
Listens for CO2, VOC, or humidity sensor alerts via webhook, and when a zone exceeds occupant-safety limits it emails affected tenants, opens a Monday remediation task.
Self-Service Reclaim Email for Idle Users
Detects users idle in a SaaS app past the threshold and emails each one a keep-or-release link; unanswered seats after the deadline are auto-flagged for removal.
Outlook Room Conflict Resolver with Approval Gate in Teams
When an Outlook room clashes, proposes a rebooking and asks the bumped meeting's organizer to approve the move in Microsoft Teams before any change is made.
Outlook Room Double-Booking Resolver with Auto-Rebook
Detects when two meetings claim the same Outlook room resource and automatically relocates the lower-priority meeting to a comparable free room.
Monthly Wasted-License Cost Report
Aggregates inactive-seat data across all tracked SaaS apps each month, computes total reclaimable spend, and delivers a ranked cost report to leadership in Notion and Slack.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.