IT OPS
Fingerprint Unsanctioned SaaS from Card Spend and Open a Review
Scans corporate card charges in Stripe, matches merchant descriptors against a known-vendor allowlist.
How it runs
The automated pipeline, trigger to output.
- TriggerNew Stripe charge postedStripe
- LogicKeep only recurring/subscription charges
- ActionMatch descriptor against sanctioned-vendor listPostgres
- LogicBranch: unknown vendor vs. known
- ActionOpen shadow-IT review recordmonday.com
- OutputDM spend owner to confirm or justifySlack
What it does
Watches new charges flowing through your corporate Stripe account, isolates the ones that look like recurring SaaS, and checks each merchant descriptor against your sanctioned-vendor list. Anything that does not match is fingerprinted as candidate shadow IT and routed to the employee who owns the card, with a structured review they must answer.
When to use it
Run this when finance issues virtual cards or corporate cards and you want to catch unsanctioned tools at the moment of purchase rather than during a quarterly spend review. Ideal for IT-ops teams enforcing a procurement policy without blocking cards outright.
How it works
- 1A new charge posts in Stripe and fires the trigger.
- 2A logic step filters for recurring or subscription-shaped charges and drops one-off purchases.
- 3The merchant descriptor is normalized and compared against the sanctioned-vendor allowlist in Postgres.
- 4If the vendor is unknown, an action writes a shadow-IT review record to Monday with the amount, cardholder, and first-seen date.
- 5A final output DMs the spend owner in Slack with the vendor name and a link to confirm or justify the subscription.
Set it up
What you configure once, before turning it on.
- 1Connect StripeCustomers, subscriptions, payments.
- 2Connect PostgresAny Postgres URL — query, write, migrate.
- 3Connect monday.comVisual work management for teams.
- 4Connect SlackChannels, DMs, threads, mentions.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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