OTHER
Agent-driven voice report enrichment to Monday and Airtable
An agent transcribes a field voice memo, cross-references the open jobs in Monday to find the right match even from a fuzzy spoken reference.
How it runs
The automated pipeline, trigger to output.
- TriggerNew voice memo in Drive folderGoogle Drive
- ActionTranscribe recording with ElevenLabsElevenLabs
- ActionAgent matches memo to open Monday jobmonday.com
- ActionStructure report fields with OpenAIOpenAI
- ActionUpdate matched Monday item with reportmonday.com
- OutputWrite parts-and-labor row to Airtable billingAirtable
What it does
Technicians rarely say a clean job ID out loud. This agent-driven workflow transcribes the memo, then reasons over the open jobs in Monday to identify the right one from context — site name, customer, or work described. It writes the structured report onto that job and creates a matching parts-and-labor row in Airtable for the billing team.
When to use it
Use it when spoken references are messy and rigid matching fails too often, and you want one pass that both updates the job tracker and feeds the billing ledger.
How it works
- 1A new voice memo in the Drive folder triggers the run.
- 2ElevenLabs transcribes the recording.
- 3The agent reads open Monday jobs and reasons to match the memo to the correct item, asking for the best candidate when ambiguous.
- 4OpenAI structures the report into job, parts, and labor fields.
- 5The workflow updates the matched Monday item with the report.
- 6A parts-and-labor row is written to the Airtable billing base for invoicing.
Set it up
What you configure once, before turning it on.
- 1Connect Google DriveDocs, sheets, slides, files.
- 2Connect ElevenLabsText-to-speech, voice cloning.
- 3Connect OpenAIModels, embeddings, files.
- 4Connect monday.comVisual work management for teams.
- 5Connect AirtableBases, tables, views, automations.
- 6Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 7Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 8Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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