OTHER
Warranty intake from inbox to register with end-of-life flagging
Watches a shared mailbox for purchase receipts and warranty documents, extracts the asset, vendor, and coverage dates, files them into the warranty register.
How it runs
The automated pipeline, trigger to output.
- TriggerNew email in warranty intake mailboxOutlook
- ActionExtract asset, vendor, dates with OpenAIOpenAI
- LogicCompute expiry and check for end-of-life duplicate
- ActionCreate asset row in Airtable registerAirtable
- OutputPost disposal-review note to Slack on EOL matchSlack
What it does
Automates the front door of warranty tracking. When a receipt or warranty PDF lands in a shared inbox, it parses out the asset name, purchase date, vendor, and warranty term, then creates a clean register entry — and immediately flags purchases of assets that are replacements for already-end-of-life units.
When to use it
Use it when warranty data arrives as emailed receipts and someone is hand-keying it into a tracker. Ideal for procurement and finance teams onboarding new equipment at volume.
How it works
- 1An inbound email trigger fires when a message arrives in the warranty intake mailbox.
- 2An OpenAI extraction step reads the email body and attachment text and returns structured asset, vendor, purchase date, and warranty length.
- 3A logic step computes the warranty-end date and checks whether the asset class already has a unit past useful life.
- 4Create the asset row in Airtable with all parsed fields and a computed expiry date.
- 5If an end-of-life duplicate exists, post a disposal-review note to Slack tagging the asset owner.
Set it up
What you configure once, before turning it on.
- 1Connect OutlookMail, calendar, contacts.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect AirtableBases, tables, views, automations.
- 4Connect SlackChannels, DMs, threads, mentions.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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