OTHER
Warranty renewal board builder with stale-card Slack escalation
Turns expiring asset warranties into Trello cards on a renewal board, assigns each to the asset owner.
How it runs
The automated pipeline, trigger to output.
- TriggerWeekly Monday schedule
- ActionRead assets and filter to 90-day expiries without a cardAirtable
- ActionCreate assigned Trello renewal cards with due datesTrello
- LogicDetect overdue cards still undecided
- OutputEscalate overdue cards to SlackSlack
What it does
Gives warranty renewals a visible kanban home. It creates a Trello card per expiring asset, assigns the owner, sets the due date to the warranty end, and then watches for cards that go stale — pinging Slack so a lapse never slips through silently.
When to use it
Use it when your team already lives in Trello and you want warranty renewals tracked as work items with clear ownership and an escalation path, rather than as buried spreadsheet rows.
How it works
- 1A weekly schedule kicks off the run every Monday.
- 2Read the asset list from Airtable and filter to warranties ending within the next 90 days that have no existing renewal card.
- 3Create a Trello card per asset on the Renewals board, set the due date to the warranty-end date, and assign the owner.
- 4A logic step inspects open cards and flags any whose due date has passed while still in the To Decide list.
- 5Post an escalation message to the ops Slack channel listing each overdue card with a direct link.
Set it up
What you configure once, before turning it on.
- 1Connect AirtableBases, tables, views, automations.
- 2Connect TrelloKanban boards for everything.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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