FINANCE
Draft accrual journal entries from unbilled vendor POs
On a month-end schedule, pulls open purchase orders with no matching invoice from Snowflake, estimates the unbilled amount for each.
How it runs
The automated pipeline, trigger to output.
- TriggerMonth-end close date reached
- ActionQuery open unbilled POs from SnowflakeSnowflake
- LogicCompute accrual and drop immaterial lines
- ActionWrite draft journal entries to Airtable queueAirtable
- OutputPost accrual summary to finance SlackSlack
What it does
At period close, this workflow finds vendor purchase orders that have been received but not yet invoiced, calculates the accrual owed for each, and produces draft debit/credit journal entries staged for human approval — turning a manual reconciliation into a reviewed worklist.
When to use it
Run it during the month-end close window when AP hasn't received all vendor invoices yet but the expense belongs to the closing period. Ideal for finance teams who accrue against open POs and want a defensible, auditable draft instead of a hand-built spreadsheet.
How it works
- 1A scheduled trigger fires on the close calendar date.
- 2Query Snowflake for open POs where received quantity exceeds invoiced quantity, joining PO lines to GL account mappings.
- 3A logic step computes accrual = (received - invoiced) x unit cost and filters out lines under the materiality threshold.
- 4Build a balanced journal entry per cost center (debit expense, credit accrued liabilities).
- 5Write each draft entry to an Airtable review table with status "Pending".
- 6Post a summary of total accrued value and entry count to the finance Slack channel for the controller to action.
Set it up
What you configure once, before turning it on.
- 1Connect SnowflakeWarehouses, queries, shares.
- 2Connect AirtableBases, tables, views, automations.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
More Finance workflows
Expense Submission Webhook Instant Triage and Routing
Receives each expense submission via webhook the instant it's filed, classifies it as in-policy, needs-review, or hard-violation, and routes it to auto-approval.
Monthly Vendor Spend Anomaly Brief for Finance Leads
Once a month, an agent analyzes the full expense ledger for vendor and category spend anomalies, drafts a narrative brief with the top outliers and likely causes.
Accrual Chase Board in Monday with Per-Owner Tasks
On a schedule it reads open uncoded expenses from Snowflake and creates or updates a Monday item per department owner.
Detect Annual-to-Monthly Downgrade Refunds Owed
Catches subscriptions switched from an annual term to monthly partway through the prepaid year, computes the unused prepaid balance owed back.
Detect Mid-Cycle Plan Change Mischarges and Queue Credit Memos
Listens for Stripe subscription plan changes, recomputes the correct prorated amount.
Overdue Accrual Escalation Emails to Owners and Managers
On a schedule it flags uncoded spend that has stayed open past the chase deadline and emails each delinquent owner via Gmail.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.