FINANCE
Reconcile corporate card charges to receipts
Daily, pulls new corporate card charges from Stripe and matches each to a submitted receipt in the tracker.
How it runs
The automated pipeline, trigger to output.
- TriggerDaily reconciliation schedule
- ActionPull new corporate card chargesStripe
- ActionLoad submitted receipts from trackerAirtable
- LogicMatch charges to receipts; isolate exceptions
- OutputSend unmatched charges and receipts to financeSlack
What it does
Each day it fetches new corporate card transactions from Stripe and tries to match every charge to a receipt the employee submitted in the expense tracker, using amount, date, and vendor. Matched charges are marked reconciled; charges with no receipt and receipts with no charge are surfaced as exceptions for finance to chase.
When to use it
Use this when employees spend on corporate cards and you need month-end reconciliation without combing two systems by hand. Running it daily keeps the unmatched list short and gets employees reminded while the spend is still fresh.
How it works
- 1A daily schedule triggers the reconciliation run.
- 2The flow pulls the day's new card charges from Stripe.
- 3It loads submitted receipts from the expense tracker for the same window.
- 4Matching logic pairs charges to receipts on amount, date, and vendor, marking matches reconciled.
- 5Unmatched charges and orphan receipts are compiled into an exceptions report sent to the finance channel.
Set it up
What you configure once, before turning it on.
- 1Connect StripeCustomers, subscriptions, payments.
- 2Connect AirtableBases, tables, views, automations.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
More Finance workflows
Expense Submission Webhook Instant Triage and Routing
Receives each expense submission via webhook the instant it's filed, classifies it as in-policy, needs-review, or hard-violation, and routes it to auto-approval.
Monthly Vendor Spend Anomaly Brief for Finance Leads
Once a month, an agent analyzes the full expense ledger for vendor and category spend anomalies, drafts a narrative brief with the top outliers and likely causes.
Accrual Chase Board in Monday with Per-Owner Tasks
On a schedule it reads open uncoded expenses from Snowflake and creates or updates a Monday item per department owner.
Detect Annual-to-Monthly Downgrade Refunds Owed
Catches subscriptions switched from an annual term to monthly partway through the prepaid year, computes the unused prepaid balance owed back.
Detect Mid-Cycle Plan Change Mischarges and Queue Credit Memos
Listens for Stripe subscription plan changes, recomputes the correct prorated amount.
Overdue Accrual Escalation Emails to Owners and Managers
On a schedule it flags uncoded spend that has stayed open past the chase deadline and emails each delinquent owner via Gmail.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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