FINANCE
Expense Policy-Violation Review Queue with Receipt Evidence
Watches new Stripe card charges, flags ones that break expense policy, and posts each flagged charge with its categorized receipt to a Notion review queue plus a Slack ping…
How it runs
The automated pipeline, trigger to output.
- TriggerNew Stripe card chargeStripe
- LogicCheck charge against expense policy rules
- ActionFetch and categorize receipt evidenceStripe
- ActionCreate review card in Notion queueNotion
- OutputPing approver in Slack with verdict promptSlack
What it does
Every time a corporate card charge lands in Stripe, this workflow checks it against your written expense policy — per-category caps, blocked merchant categories, missing-receipt rules, and weekend/after-hours spend. Charges that pass go straight to the books. Charges that violate a rule get bundled with their receipt image, sorted into a spend category, and dropped into a Notion review board so an approver can rule on them in one place. A Slack message tags the approver for anything urgent.
When to use it
Use it when finance is manually scanning card statements for out-of-policy spend and chasing employees for receipts. It turns that reactive cleanup into a live triage queue.
How it works
- 1A new Stripe charge event fires the workflow.
- 2The charge is matched against policy rules; compliant charges exit early.
- 3A violating charge has its receipt pulled and categorized (travel, meals, software, other).
- 4A Notion review card is created with the amount, rule broken, and receipt link.
- 5The approver is pinged in Slack with an approve/reject prompt.
Set it up
What you configure once, before turning it on.
- 1Connect StripeCustomers, subscriptions, payments.
- 2Connect NotionPages, databases, comments.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
More Finance workflows
Expense Submission Webhook Instant Triage and Routing
Receives each expense submission via webhook the instant it's filed, classifies it as in-policy, needs-review, or hard-violation, and routes it to auto-approval.
Monthly Vendor Spend Anomaly Brief for Finance Leads
Once a month, an agent analyzes the full expense ledger for vendor and category spend anomalies, drafts a narrative brief with the top outliers and likely causes.
Accrual Chase Board in Monday with Per-Owner Tasks
On a schedule it reads open uncoded expenses from Snowflake and creates or updates a Monday item per department owner.
Detect Annual-to-Monthly Downgrade Refunds Owed
Catches subscriptions switched from an annual term to monthly partway through the prepaid year, computes the unused prepaid balance owed back.
Detect Mid-Cycle Plan Change Mischarges and Queue Credit Memos
Listens for Stripe subscription plan changes, recomputes the correct prorated amount.
Overdue Accrual Escalation Emails to Owners and Managers
On a schedule it flags uncoded spend that has stayed open past the chase deadline and emails each delinquent owner via Gmail.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.