FINANCE
Flag out-of-policy Stripe card spend and route to an approver
Watches new Stripe Issuing card transactions, scores each against your expense policy thresholds.
How it runs
The automated pipeline, trigger to output.
- TriggerNew Stripe card transaction settlesStripe
- ActionLoad expense policy rules for card categoryStripe
- LogicIn-policy? clear and stop, else continue
- ActionResolve approver and post to Slack with Approve/RejectSlack
- OutputRecord decision to Stripe metadata + audit logStripe
What it does
Every time a corporate card charge settles in Stripe, this workflow checks it against your written expense policy (per-category limits, blocked merchant categories, daily caps) and quietly clears anything in-policy. Charges that breach a rule get routed to the correct approver in Slack with the merchant, amount, category, and which rule was violated, plus Approve and Reject buttons. The decision is written back so finance has a clean audit trail.
When to use it
Use it when your team spends on Stripe Issuing cards and you want exceptions caught at settlement time instead of during month-end close. It is built for finance ops who are tired of scanning every line item and only want eyes on the genuine outliers.
How it works
- 1A Stripe transaction event fires when a card charge is created.
- 2The workflow loads the policy rules for that card's category and compares amount, merchant category, and cumulative daily spend.
- 3In-policy charges are logged and the run ends; only breaches continue.
- 4The matching approver is looked up and a Slack message is posted with the violated rule and action buttons.
- 5The approver's decision is recorded back to Stripe metadata and a row of the audit log.
Set it up
What you configure once, before turning it on.
- 1Connect StripeCustomers, subscriptions, payments.
- 2Connect SlackChannels, DMs, threads, mentions.
- 3Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 4Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 5Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
More Finance workflows
Expense Submission Webhook Instant Triage and Routing
Receives each expense submission via webhook the instant it's filed, classifies it as in-policy, needs-review, or hard-violation, and routes it to auto-approval.
Monthly Vendor Spend Anomaly Brief for Finance Leads
Once a month, an agent analyzes the full expense ledger for vendor and category spend anomalies, drafts a narrative brief with the top outliers and likely causes.
Accrual Chase Board in Monday with Per-Owner Tasks
On a schedule it reads open uncoded expenses from Snowflake and creates or updates a Monday item per department owner.
Detect Annual-to-Monthly Downgrade Refunds Owed
Catches subscriptions switched from an annual term to monthly partway through the prepaid year, computes the unused prepaid balance owed back.
Detect Mid-Cycle Plan Change Mischarges and Queue Credit Memos
Listens for Stripe subscription plan changes, recomputes the correct prorated amount.
Overdue Accrual Escalation Emails to Owners and Managers
On a schedule it flags uncoded spend that has stayed open past the chase deadline and emails each delinquent owner via Gmail.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.