PERSONAL PRODUCTIVITY
Team Shared Focus Window Finder
Each week it overlays the calendars of a team, finds the one or two windows where everyone is simultaneously free.
How it runs
The automated pipeline, trigger to output.
- TriggerWeekly schedule for the upcoming team week
- ActionFetch each member's events from Google CalendarGoogle Calendar
- LogicIntersect busy times, pick longest all-free overlap
- ActionBook shared focus block on every calendarGoogle Calendar
- OutputAnnounce the window in a Microsoft Teams channelMicrosoft Teams
What it does
Individual focus time is hard; team-wide focus time is nearly impossible because finding a slot everyone shares takes manual back-and-forth. This workflow intersects multiple team members' calendars for the coming week, finds the longest windows that are free for all of them, and reserves a single shared focus block instead of letting that overlap get nibbled away by new meetings.
When to use it
For teams that want a guaranteed weekly no-meeting window for heads-down work, code time, or async catch-up, without a human playing scheduling Tetris across everyone's calendars.
How it works
- 1A weekly schedule trigger fires for the upcoming week.
- 2It fetches each team member's events from Google Calendar in parallel.
- 3Logic intersects all busy times to compute the windows free for everyone, then picks the longest qualifying overlap.
- 4It books a shared "Team focus" event on each member's calendar for that window.
- 5It posts the locked window and participants to a Microsoft Teams channel so the whole team sees the commitment.
Set it up
What you configure once, before turning it on.
- 1Connect Google CalendarEvents, attendees, availability.
- 2Connect Microsoft TeamsChannels, chats, files.
- 3Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 4Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 5Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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