HR & RECRUITING
Candidate Application Intake and Auto-Routing
Captures new job applications from a web form, files each candidate as a structured Airtable record.
How it runs
The automated pipeline, trigger to output.
- TriggerCareers form submitted (webhook)HTTP webhook
- LogicNormalize and validate applicant fields
- ActionCreate candidate record in AirtableAirtable
- LogicRoute by role to recruiter channel
- OutputNotify recruiter in SlackSlack
What it does
Turns raw application submissions into clean, tracked candidate records and immediately alerts the recruiter who owns that req. Every applicant lands in one Airtable base with a normalized status of "New", so nobody falls through the cracks between the form and the pipeline.
When to use it
Use this when applications arrive faster than your team can triage them by hand, or when candidates for different roles need to reach different recruiters. It is the front door of the screening pipeline that the other workflows build on.
How it works
- 1A webhook fires when the careers form is submitted, carrying the applicant's name, email, role, and resume link.
- 2The flow normalizes the payload — trims whitespace, lowercases the email, and stamps an applied-on date.
- 3It creates an Airtable record in the Candidates table with status "New" and the parsed fields.
- 4A branch inspects the role field to pick the matching recruiter channel.
- 5A Slack message posts to that channel with the candidate summary and a link to the new Airtable row so the recruiter can pick it up.
Set it up
What you configure once, before turning it on.
- 1Connect HTTP webhookTrigger any URL on agent actions.
- 2Connect AirtableBases, tables, views, automations.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
More HR & Recruiting workflows
Day-one readiness orchestrator across all onboarding owners
An agent-driven coordinator that, when a hire is launched, plans the full provisioning program across IT, Facilities, and Finance, opens the work in your tracker.
Escalate Compliance-Blocking Credential Lapses to Managers
Each day it finds credentials that have already expired or expire within 48 hours and are flagged compliance-blocking.
Assemble and send the debrief packet after the final interview
Triggered when a candidate's final interview ends on the calendar, it waits a short window for scorecards, compiles the aggregated packet to Google Drive.
Credential Renewal Evidence Verification Agent
When an employee replies with a renewed credential document, an agent reads the attachment, extracts the new expiry date and credential number.
New-Hire Credential Intake to Renewal Calendar Holds
When a new credential is added to the tracker, it validates the record, files the document.
New-hire equipment order email to IT and vendor
On a scheduled lead-time before each start date, drafts and sends an equipment order email (laptop, monitor.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.