HR & RECRUITING
Certification Renewal Completion Loop-Closer
When a training platform posts a course-completion webhook, it matches the employee, updates the certification record with a new expiry date.
How it runs
The automated pipeline, trigger to output.
- TriggerTraining platform completion webhookHTTP webhook
- LogicMatch completion to employee and cert; handle no-match
- ActionUpdate record with new expiry and clear escalationAirtable
- OutputConfirm renewal to employee in SlackSlack
What it does
This workflow listens for completion events from your LMS or training provider. When someone finishes a required course, the incoming webhook triggers a lookup that matches the completion to the right certification record, stamps a freshly calculated expiry date based on the cert's validity period, and clears any open escalation flag. The employee gets an instant Slack confirmation that their credential is current again.
When to use it
Use this to close the compliance loop automatically the moment training is completed, so renewed certs stop showing up in reminder and escalation sweeps without anyone hand-editing the tracker.
How it works
- 1An inbound webhook from the training platform fires on course completion.
- 2A logic step validates the payload and matches the completion to an employee and certification by email and course ID.
- 3Unmatched completions are routed to an HR review queue instead of silently dropping.
- 4The workflow updates the Airtable record with the completion date and a new expiry computed from the cert's validity window, clearing the escalated flag.
- 5Slack sends the employee a confirmation that the certification is renewed and current.
Set it up
What you configure once, before turning it on.
- 1Connect HTTP webhookTrigger any URL on agent actions.
- 2Connect AirtableBases, tables, views, automations.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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