HR & RECRUITING
Day-30 Buddy Feedback Collection and At-Risk Roundup
On a new hire's 30th day, emails their assigned buddy a short structured feedback form, logs the response in Airtable.
How it runs
The automated pipeline, trigger to output.
- TriggerDaily scan for hires at day 30
- ActionLook up buddy and manager in AirtableAirtable
- ActionEmail buddy a structured feedback requestGmail
- ActionWrite returned score back to Airtable recordAirtable
- LogicBranch: confidence score below 3 is at-risk
- OutputEmail manager a digest of at-risk hiresGmail
What it does
This workflow runs the 30-day check-in entirely from your new-hire roster. When a hire reaches day 30, it pulls their assigned buddy, sends that buddy a focused feedback request, records the reply, and computes a simple ramp-up health score. New hires whose buddy rates them at risk are routed to a manager digest instead of disappearing into an inbox.
When to use it
Use this when you track new hires and their buddies in Airtable and want a repeatable, no-nag way to capture peer feedback at the 30-day mark. It fits HR or People Ops teams who run cohort onboarding and need an audit trail of check-ins plus an early-warning signal for hires who are struggling.
How it works
- 1A daily schedule scans the Airtable roster for hires whose start date was exactly 30 days ago.
- 2For each match, the workflow looks up the buddy's email and the hiring manager.
- 3It emails the buddy a structured feedback request (ramp-up, blockers, confidence 1-5) with a reply-to capture link.
- 4The returned score is written back to the new hire's Airtable record.
- 5A logic step checks whether the confidence score is below 3.
- 6At-risk hires are compiled into a manager email; on-track hires are simply logged as complete.
Set it up
What you configure once, before turning it on.
- 1Connect AirtableBases, tables, views, automations.
- 2Connect GmailRead, draft, send, label.
- 3Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 4Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 5Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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