HR & RECRUITING
Daily Debrief Prep Digest for Candidates Awaiting Decision
Each morning this workflow finds candidates whose debrief is scheduled today, builds a consolidated feedback summary for each.
How it runs
The automated pipeline, trigger to output.
- TriggerWeekday morning schedule
- ActionFind today's debrief meetingsGoogle Calendar
- ActionFetch interviewer feedback per candidateNotion
- ActionBuild per-candidate prep digestOpenAI
- LogicSkip candidates with incomplete feedback
- OutputEmail hiring managers their digestGmail
What it does
Runs every morning, looks at the calendar for debrief meetings happening that day, and for each candidate assembles a one-page prep summary from all submitted interview feedback. The hiring manager walks into the debrief already briefed instead of reading raw notes live.
When to use it
Use it when debriefs keep starting with ten minutes of "so what did everyone think?" Great for high-volume recruiting where managers run multiple debriefs a day and need consistent prep without manual chasing.
How it works
- 1A scheduled trigger runs each weekday morning.
- 2It reads Google Calendar for events tagged as debriefs occurring today and extracts the candidate for each.
- 3For each candidate, it fetches the collected interviewer feedback from the Notion hiring database.
- 4OpenAI builds a prep digest: competency consensus, open questions, divergent opinions, and any bias flags interviewers may have introduced.
- 5A logic step skips candidates with fewer than the required number of submitted scorecards and notes them as incomplete.
- 6Gmail sends each hiring manager their personalized debrief prep digest.
Set it up
What you configure once, before turning it on.
- 1Connect Google CalendarEvents, attendees, availability.
- 2Connect NotionPages, databases, comments.
- 3Connect OpenAIModels, embeddings, files.
- 4Connect GmailRead, draft, send, label.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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