HR & RECRUITING
Create Asana intake tasks for each new Indeed applicant
Turns every new Indeed applicant into a structured Asana task in the recruiting project, pre-filled with resume summary and assigned to the right recruiter by role.
How it runs
The automated pipeline, trigger to output.
- TriggerSchedule lists new Indeed applicants
- ActionFetch resume and summarize highlights with OpenAIOpenAI
- LogicMap job to owning recruiter and project section
- OutputCreate assigned Asana intake task with summary and due dateAsana
What it does
This workflow gives every Indeed applicant a home in your recruiting board. On a schedule it pulls new applicants, summarizes each resume into key highlights with AI, and creates an Asana task in the right project section assigned to the recruiter who owns that req, so nobody falls through the cracks.
When to use it
Use it when your team runs hiring out of Asana and wants applicants to show up as actionable, owned tasks instead of buried emails. Ideal for teams that already track screening, interviews, and offers as task stages.
How it works
- 1A schedule fires and lists new applicants across your matched Indeed jobs.
- 2The workflow fetches each resume and an OpenAI step writes a tight three-line summary of experience and fit.
- 3A logic step maps the job to its owning recruiter and Asana project section.
- 4An Asana task is created with the candidate name, resume summary, and a link, assigned to that recruiter with a screening due date.
- 5The task lands in the New Applicants section ready for triage.
Set it up
What you configure once, before turning it on.
- 1Connect OpenAIModels, embeddings, files.
- 2Connect AsanaTasks, projects, milestones — everywhere.
- 3Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 4Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 5Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
More HR & Recruiting workflows
Assemble and send the debrief packet after the final interview
Triggered when a candidate's final interview ends on the calendar, it waits a short window for scorecards, compiles the aggregated packet to Google Drive.
New-Hire Credential Intake to Renewal Calendar Holds
When a new credential is added to the tracker, it validates the record, files the document.
Credential Renewal Evidence Verification Agent
When an employee replies with a renewed credential document, an agent reads the attachment, extracts the new expiry date and credential number.
Escalate Compliance-Blocking Credential Lapses to Managers
Each day it finds credentials that have already expired or expire within 48 hours and are flagged compliance-blocking.
Day-one readiness orchestrator across all onboarding owners
An agent-driven coordinator that, when a hire is launched, plans the full provisioning program across IT, Facilities, and Finance, opens the work in your tracker.
Loom intake to req-tracker row in Airtable
Transcribes a hiring manager's Loom intake, scores the brief for completeness, and either logs a ready req in Airtable or routes incomplete intakes to a follow-up Slack ping.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.