HR & RECRUITING
Auto-screen Indeed applicants on knockout questions and notify recruiter
Checks each new Indeed applicant against hard knockout criteria, auto-files clear rejects, and routes only the candidates who pass to the recruiter via Asana with an AI fit note.
How it runs
The automated pipeline, trigger to output.
- TriggerSchedule lists new Indeed applicants
- ActionFetch resume and extract knockout facts with OpenAIOpenAI
- LogicApply hard knockout rules and split pass from fail
- ActionLog failing candidates with reason
- OutputCreate Asana task with fit note for passing candidatesAsana
What it does
This workflow does the unglamorous first cut so recruiters don't have to. It evaluates every new applicant against non-negotiable knockout rules for the role — work authorization, minimum years, required certification, location radius — and decides pass or fail. Clear rejects are logged and archived; passing candidates are forwarded to the recruiter as an Asana task with a short AI-written fit note.
When to use it
Use it for roles with firm, binary disqualifiers where most applicants don't meet a hard requirement and reading every one is a waste of recruiter time. It keeps the human focused only on candidates who could actually be hired.
How it works
- 1A schedule lists new applicants for the matched Indeed jobs.
- 2The workflow fetches each resume and an OpenAI step extracts the knockout-relevant facts.
- 3A logic branch applies the hard knockout rules and splits pass from fail.
- 4Failing candidates are recorded with the reason and not surfaced further.
- 5Passing candidates become an Asana task with an AI fit note for recruiter review.
Set it up
What you configure once, before turning it on.
- 1Connect OpenAIModels, embeddings, files.
- 2Connect AsanaTasks, projects, milestones — everywhere.
- 3Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 4Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 5Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
More HR & Recruiting workflows
Assemble and send the debrief packet after the final interview
Triggered when a candidate's final interview ends on the calendar, it waits a short window for scorecards, compiles the aggregated packet to Google Drive.
New-Hire Credential Intake to Renewal Calendar Holds
When a new credential is added to the tracker, it validates the record, files the document.
Credential Renewal Evidence Verification Agent
When an employee replies with a renewed credential document, an agent reads the attachment, extracts the new expiry date and credential number.
Escalate Compliance-Blocking Credential Lapses to Managers
Each day it finds credentials that have already expired or expire within 48 hours and are flagged compliance-blocking.
Day-one readiness orchestrator across all onboarding owners
An agent-driven coordinator that, when a hire is launched, plans the full provisioning program across IT, Facilities, and Finance, opens the work in your tracker.
Loom intake to req-tracker row in Airtable
Transcribes a hiring manager's Loom intake, scores the brief for completeness, and either logs a ready req in Airtable or routes incomplete intakes to a follow-up Slack ping.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.