HR & RECRUITING
Gate external job postings until the bench is checked
When a req is moved to a 'ready to post externally' status in Notion, runs an internal-match check against BigQuery and either blocks the posting with a shortlist for review…
How it runs
The automated pipeline, trigger to output.
- TriggerReq marked ready to post externallyNotion
- ActionPull active employee skill profilesBigQuery
- ActionScore internal candidates against reqOpenAI
- LogicBranch on strong matches vs none
- ActionUpdate req status and attach shortlistNotion
- OutputRecord cleared posting decisionSlack
What it does
This enforces an internal-first hiring policy as a hard gate. Before any role goes to external boards, the workflow verifies there is genuinely no strong internal candidate — and if there is, it pauses the posting and surfaces the shortlist for a human decision.
When to use it
Use this when leadership requires documented proof the bench was checked before external spend. It suits compliance-minded talent orgs that manage req lifecycle stages in Notion.
How it works
- 1A req's status changes to "ready to post externally" in Notion (trigger).
- 2A BigQuery query pulls active employees and their skill profiles.
- 3An OpenAI step scores internal candidates against the req requirements.
- 4A logic branch decides the outcome: strong matches found versus none.
- 5If matches exist, the req status is set back to "internal review" in Notion with the shortlist attached; if not, it is approved for external posting and a Slack note records the cleared decision.
Set it up
What you configure once, before turning it on.
- 1Connect NotionPages, databases, comments.
- 2Connect BigQueryDatasets, queries, schemas.
- 3Connect OpenAIModels, embeddings, files.
- 4Connect SlackChannels, DMs, threads, mentions.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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