HR & RECRUITING
New-Req Trigger: Draft Manager Heads-Up for Top Internal Match
When a new requisition is created, finds the single best-fit internal employee from BigQuery and emails the hiring manager a drafted heads-up introducing the candidate…
How it runs
The automated pipeline, trigger to output.
- TriggerWebhook: new requisition createdHTTP webhook
- ActionQuery matching employees from BigQueryBigQuery
- LogicRank and pick top internal match
- LogicBranch: skip if no candidate clears threshold
- ActionDraft manager heads-up emailOpenAI
- OutputSend heads-up to hiring manager via GmailGmail
What it does
Fires the moment a requisition opens. It identifies the strongest internal candidate from your employee skills warehouse and sends the hiring manager a ready-to-send email introducing that person, summarizing their relevant skills and tenure, and explaining why they fit the role. The manager gets a warm internal lead before the job ever hits a board.
When to use it
Use it when new roles open frequently and you want hiring managers to consider internal talent first, without HR manually digging through records on every new req. Best for teams whose ATS or req system can emit a webhook on creation.
How it works
- 1A webhook fires when a new requisition is created.
- 2Query BigQuery for active employees whose skills and seniority match the req.
- 3Rank candidates and select the single top-fit match.
- 4Branch: if no candidate clears the threshold, stop quietly; otherwise continue.
- 5Use an LLM to draft a personalized heads-up email with the match rationale.
- 6Send the drafted email to the hiring manager via Gmail.
Set it up
What you configure once, before turning it on.
- 1Connect HTTP webhookTrigger any URL on agent actions.
- 2Connect BigQueryDatasets, queries, schemas.
- 3Connect OpenAIModels, embeddings, files.
- 4Connect GmailRead, draft, send, label.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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