HR & RECRUITING
Match internal candidates the moment a req opens
When a new requisition is created in Notion, parses its required skills and ranks current employees from a BigQuery skills warehouse.
How it runs
The automated pipeline, trigger to output.
- TriggerNew requisition created in NotionNotion
- ActionExtract required skills and level from reqOpenAI
- ActionPull active employee skill profilesBigQuery
- ActionScore and rank employees against the reqOpenAI
- LogicKeep candidates above match threshold
- OutputPost internal shortlist to hiring managerSlack
What it does
The instant a hiring manager files a new open req, this workflow surfaces the best-fit people already on payroll. It reads the requisition's required skills, level, and location, scores every active employee against them, and delivers a ranked shortlist with match reasoning to the hiring manager — closing the loop before anyone writes a job ad.
When to use it
Run this when your goal is internal-first hiring and reqs live in Notion. It is ideal for orgs that want to reduce time-to-fill and external recruiting spend by always checking the bench first.
How it works
- 1A new requisition page is created in the Notion reqs database (trigger).
- 2An OpenAI step extracts structured requirements — skills, seniority, function, location — from the req body.
- 3A BigQuery query pulls active employees with their skill profiles, tenure, and current role.
- 4An OpenAI scoring step ranks each employee against the req and writes a fit score plus a one-line rationale.
- 5A logic filter keeps only candidates above the match threshold.
- 6The ranked shortlist is posted to the hiring manager's Slack with apply-or-skip actions.
Set it up
What you configure once, before turning it on.
- 1Connect NotionPages, databases, comments.
- 2Connect BigQueryDatasets, queries, schemas.
- 3Connect OpenAIModels, embeddings, files.
- 4Connect SlackChannels, DMs, threads, mentions.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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New-Hire Credential Intake to Renewal Calendar Holds
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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