HR & RECRUITING
Stale-Req Internal Sweep with Manager Escalation
Daily check for requisitions open past an aging threshold; for each, re-runs an internal-candidate match against BigQuery and emails the hiring manager a fresh shortlist.
How it runs
The automated pipeline, trigger to output.
- TriggerDaily schedule
- ActionQuery reqs open past aging thresholdBigQuery
- ActionScore internal candidates per stale reqBigQuery
- LogicBranch on whether any candidate clears cutoff
- ActionEmail refreshed shortlist to managerGmail
- OutputEscalate no-match reqs to SlackSlack
What it does
Keeps slow-to-fill roles from quietly defaulting to external-only. Daily it finds requisitions that have aged past a set number of days, re-scores internal employees from BigQuery for each one, and emails the hiring manager a refreshed internal shortlist. When a stale req has no viable internal match, it escalates that req to a talent-leadership Slack channel for an external-search decision.
When to use it
Use it when reqs tend to sit open and internal options get forgotten as they age. Best for talent teams that want a safety net catching aging roles and routing them to either an internal nudge or an explicit external-search escalation.
How it works
- 1A daily schedule starts the sweep.
- 2Query BigQuery for requisitions open longer than the aging threshold.
- 3For each stale req, query and score active employees for internal fit.
- 4Branch on whether any candidate clears the match cutoff.
- 5If matches exist, email the hiring manager the refreshed shortlist via Gmail.
- 6If none exist, escalate the req to the talent-leadership Slack channel.
Set it up
What you configure once, before turning it on.
- 1Connect BigQueryDatasets, queries, schemas.
- 2Connect GmailRead, draft, send, label.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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