HR & RECRUITING
Interview Panel Coordination Agent
An agent that assembles an onsite interview loop for a candidate by finding a common open slot across all panelists, booking the meeting.
How it runs
The automated pipeline, trigger to output.
- TriggerCandidate advanced to Onsite in AirtableAirtable
- ActionRead panelist availability across calendarsGoogle Calendar
- LogicSolve common loop ordering and slots
- ActionBook interview events for each panelistGoogle Calendar
- ActionPost locked schedule to hiring channelSlack
- OutputEmail panelists briefs and update AirtableGmail
What it does
Handles the hardest scheduling problem in hiring: lining up four or five busy interviewers and the candidate at once. The agent reasons over everyone's calendars, picks a workable loop, books it, and gives each panelist a tailored brief so the loop runs smoothly.
When to use it
Use this when a candidate clears the phone screen and needs a full panel. It is for coordinated onsite or virtual loops where manual calendar wrangling across multiple interviewers eats hours.
How it works
- 1The trigger fires when a candidate is advanced to "Onsite" in Airtable, carrying the assigned panelist list.
- 2The agent reads each panelist's Google Calendar to find overlapping free blocks long enough for the full loop.
- 3It reasons about ordering and focus areas, then books a calendar event per interview slot with the candidate and panelist.
- 4It posts a summary of the locked schedule to the hiring channel in Slack.
- 5It emails each interviewer their slot, focus area, and candidate prep brief, and updates Airtable with the finalized loop.
Set it up
What you configure once, before turning it on.
- 1Connect AirtableBases, tables, views, automations.
- 2Connect Google CalendarEvents, attendees, availability.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Connect GmailRead, draft, send, label.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.