HR & RECRUITING
Smart Loop Assignment by Lowest Interviewer Load
When a candidate loop needs staffing, picks the least-busy qualified interviewer for each round instead of the same overused names.
How it runs
The automated pipeline, trigger to output.
- TriggerLoop-staffing request webhookHTTP webhook
- ActionFetch qualified interviewer poolAirtable
- ActionRead current-week load per candidateGoogle Calendar
- LogicAssign each round to lowest-load qualified panelist
- ActionCreate Teams meetings for each roundMicrosoft Teams
- OutputSave finalized panel and load countsAirtable
What it does
It staffs interview loops fairly at booking time. When a coordinator submits a loop request, the workflow reads each candidate interviewer's current week load and skill coverage, then assigns every round to the qualified person carrying the lightest schedule. It books the Microsoft Teams meetings and writes the final panel back to Airtable so reporting stays accurate.
When to use it
Use it when loop staffing is done by hand and gravitates to a few reliable people. Ideal for high-volume hiring where rounds map to clear skill tags and any tagged interviewer can cover a slot.
How it works
- 1A webhook from your ATS or intake form triggers a loop-staffing request with the role and required rounds.
- 2Airtable returns the qualified interviewer pool with skill tags.
- 3Google Calendar provides each candidate interviewer's current load for the target week.
- 4A logic step assigns each round to the lowest-load qualified panelist and avoids same-person back-to-backs.
- 5Microsoft Teams meetings are created for each round with the chosen interviewers.
- 6The finalized panel and updated load counts are saved to Airtable.
Set it up
What you configure once, before turning it on.
- 1Connect HTTP webhookTrigger any URL on agent actions.
- 2Connect AirtableBases, tables, views, automations.
- 3Connect Google CalendarEvents, attendees, availability.
- 4Connect Microsoft TeamsChannels, chats, files.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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