HR & RECRUITING
On-Demand Role Recommender from Employee Interest Form
When an employee submits an interest form, it reads their skills and stated goals, matches them against open internal roles, and emails them a ranked set of recommendations.
How it runs
The automated pipeline, trigger to output.
- TriggerEmployee submits career-interest formHTTP webhook
- ActionLook up tenure and current role in NotionNotion
- ActionRead all open roles from Monday boardmonday.com
- ActionRank roles by skill fit and goal alignmentOpenAI
- OutputEmail employee their ranked recommendationsGmail
What it does
When an employee fills out a career-interest form, this workflow combines their declared skills and aspirations with their tenure record, scores them against every open internal role, and replies with a ranked, explained set of recommended openings.
When to use it
Use this to power a self-serve internal mobility hub. Employees ask "what could I move into?" and get an immediate, personalized answer instead of waiting on an HR business partner.
How it works
- 1A webhook trigger fires when the interest form is submitted.
- 2The flow looks up the employee's tenure and current role in the Notion directory and merges it with the skills and goals from the form.
- 3It reads all open roles from the Monday board.
- 4An OpenAI step ranks roles by skill fit and goal alignment, gating on minimum tenure, and writes a short rationale per recommendation.
- 5Gmail emails the employee their ranked matches with apply links and a note on any gaps to close.
Set it up
What you configure once, before turning it on.
- 1Connect HTTP webhookTrigger any URL on agent actions.
- 2Connect NotionPages, databases, comments.
- 3Connect monday.comVisual work management for teams.
- 4Connect OpenAIModels, embeddings, files.
- 5Connect GmailRead, draft, send, label.
- 6Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 7Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 8Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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