HR & RECRUITING
Alert Eligible Employees When a New Internal Req Opens
When a new role is posted to the Monday hiring board, it finds employees whose skills and tenure qualify and DMs each one in Slack with a tailored heads-up.
How it runs
The automated pipeline, trigger to output.
- TriggerNew role added to Monday boardmonday.com
- ActionRead role skills, department, min tenuremonday.com
- ActionLoad employee directory from NotionNotion
- ActionRank skill overlap per employeeOpenAI
- LogicKeep matches over threshold and past min tenure
- OutputSlack DM each eligible employeeSlack
What it does
The moment a recruiter adds a new requisition to the internal board, this workflow identifies which current employees meet the role's skill and tenure bar and sends each a personalized Slack direct message inviting them to apply.
When to use it
Use this when speed matters and you want internal candidates in the pipeline before the role goes external. It turns a single job posting into targeted, real-time outreach rather than a passive listing.
How it works
- 1A new-item trigger fires when a role is added to the Monday board.
- 2The flow reads the role's required skills, department, and minimum tenure.
- 3It loads the employee directory from Notion and an OpenAI step ranks each person's skill overlap, returning qualified matches with eligibility notes.
- 4A filter keeps only employees over the match threshold who also clear minimum tenure.
- 5Slack sends each qualified employee a direct message with the role summary, why they fit, and an apply link.
Set it up
What you configure once, before turning it on.
- 1Connect monday.comVisual work management for teams.
- 2Connect NotionPages, databases, comments.
- 3Connect OpenAIModels, embeddings, files.
- 4Connect SlackChannels, DMs, threads, mentions.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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