HR & RECRUITING
Provision SaaS accounts across the new-hire app stack
An agent reads a new hire's role profile, decides which SaaS tools they need, creates accounts across the stack.
How it runs
The automated pipeline, trigger to output.
- TriggerNew-hire intake form receivedHTTP webhook
- LogicMatch role to tools; split auto vs approval
- ActionCreate accounts in auto-grant toolsNotion
- ActionInvite to workspace + design toolsFigma
- OutputReport provisioning checklist to HRSlack
What it does
Given a new hire's department and seniority, this agent reasons over your role-to-tools matrix and provisions the right SaaS accounts — design tools, project management, communications — in one pass. Tools requiring a paid seat or manager sign-off are flagged rather than auto-granted, so spend and licensing stay controlled.
When to use it
Use it when onboarding spans a dozen SaaS apps and no two roles need the same set. It replaces a brittle per-tool checklist with an agent that adapts the access list to each role and explains its decisions.
How it works
- 1**Trigger** — A completed new-hire intake form arrives via webhook from your HRIS.
- 2**Logic** — The agent matches role and seniority against the tools matrix, separating auto-grant tools from approval-gated ones.
- 3**Action** — Create accounts and invites in the auto-grant tools (Notion, Figma, Slack) using the work email.
- 4**Action** — Open approval tasks for seat-limited tools and route them to the budget owner.
- 5**Output** — Send HR a per-tool provisioning checklist showing granted, pending-approval, and skipped, with reasons.
Set it up
What you configure once, before turning it on.
- 1Connect HTTP webhookTrigger any URL on agent actions.
- 2Connect NotionPages, databases, comments.
- 3Connect FigmaFiles, frames, comments, assets.
- 4Connect SlackChannels, DMs, threads, mentions.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.