HR & RECRUITING
Build a Notion onboarding board and send the welcome email on offer-accepted
On an offer-accepted webhook, generates a structured 30-60-90 onboarding board in Notion and emails the new hire a personalized welcome with their plan link and first-week…
How it runs
The automated pipeline, trigger to output.
- TriggerOffer-accepted webhook receivedHTTP webhook
- ActionDraft 30/60/90 plan and welcome copyOpenAI
- ActionCreate Notion onboarding board from templateNotion
- OutputSend personalized welcome email with plan linkGmail
What it does
Creates the new hire's home base in Notion and kicks off communication in one pass. From an offer-accepted event it builds a 30-60-90 onboarding board (milestones, training checklist, key contacts) in Notion, then sends the hire a warm, personalized welcome email containing their plan link and first-week agenda.
When to use it
Use it the moment an offer is accepted, when you run onboarding documentation in Notion and want the candidate-to-employee handoff to feel immediate and human. Ideal for companies without a heavy HRIS who manage onboarding in docs and email.
How it works
- 1The recruiting system posts an offer-accepted webhook with hire name, role, start date, and email.
- 2An LLM drafts the 30-60-90 structure and a personalized welcome message keyed to the role and start date.
- 3The flow creates a Notion page from the onboarding template and populates the three phase sections.
- 4It sends the welcome email via Gmail with the Notion link and first-week schedule embedded.
- 5The Gmail send is the final delivery to the new hire.
Set it up
What you configure once, before turning it on.
- 1Connect HTTP webhookTrigger any URL on agent actions.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect NotionPages, databases, comments.
- 4Connect GmailRead, draft, send, label.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Compile interview scorecards into a hire-decision packet
When every interviewer has submitted their scorecard in Notion, automatically aggregates the scores, builds a one-page decision packet in Google Drive.
Assemble and send the debrief packet after the final interview
Triggered when a candidate's final interview ends on the calendar, it waits a short window for scorecards, compiles the aggregated packet to Google Drive.
New-Hire Credential Intake to Renewal Calendar Holds
When a new credential is added to the tracker, it validates the record, files the document.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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