HR & RECRUITING
Orchestrate Cross-Team New-Hire Provisioning End to End
An agent that takes an accepted offer and drives the full provisioning run across IT, Facilities, and Finance — interpreting the role, opening the right tickets in each system.
How it runs
The automated pipeline, trigger to output.
- TriggerAccepted offer webhook with role and start dateHTTP webhook
- LogicAgent drafts role-specific provisioning plan
- ActionFile facilities and HR tasks in AsanaAsana
- ActionOpen IT access tickets in LinearLinear
- LogicTrack, re-ping owners, and reroute blocked requests
- OutputPost live readiness status to the onboarding channelSlack
What it does
Runs new-hire provisioning as an autonomous agent rather than a fixed pipeline. Given an accepted offer, it reasons about what a person in that exact role and location actually needs, files the appropriate work in each downstream system, follows up with owners who go quiet, adapts when a request bounces (e.g., out-of-stock laptop), and maintains one rolling readiness summary for HR.
When to use it
Use it when provisioning varies too much per role for a rigid checklist and you want a coordinator that handles judgment calls and exceptions. Best for orgs with many distinct roles and several provisioning systems to reconcile.
How it works
- 1A webhook delivers the accepted offer with role, location, and start date.
- 2The agent drafts a tailored provisioning plan — accounts, hardware, workspace, payroll — for the specific role.
- 3It creates and assigns work in Asana for facilities and HR, and opens IT access tickets in Linear.
- 4It tracks each item, re-pinging owners and rerouting blocked requests until everything is resolved or escalated.
- 5It posts a live readiness status to the onboarding channel and flags anything still open as day one nears.
Set it up
What you configure once, before turning it on.
- 1Connect HTTP webhookTrigger any URL on agent actions.
- 2Connect AsanaTasks, projects, milestones — everywhere.
- 3Connect LinearIssues, projects, cycles, triage.
- 4Connect SlackChannels, DMs, threads, mentions.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
More HR & Recruiting workflows
Assemble and send the debrief packet after the final interview
Triggered when a candidate's final interview ends on the calendar, it waits a short window for scorecards, compiles the aggregated packet to Google Drive.
New-Hire Credential Intake to Renewal Calendar Holds
When a new credential is added to the tracker, it validates the record, files the document.
Credential Renewal Evidence Verification Agent
When an employee replies with a renewed credential document, an agent reads the attachment, extracts the new expiry date and credential number.
Escalate Compliance-Blocking Credential Lapses to Managers
Each day it finds credentials that have already expired or expire within 48 hours and are flagged compliance-blocking.
Day-one readiness orchestrator across all onboarding owners
An agent-driven coordinator that, when a hire is launched, plans the full provisioning program across IT, Facilities, and Finance, opens the work in your tracker.
Loom intake to req-tracker row in Airtable
Transcribes a hiring manager's Loom intake, scores the brief for completeness, and either logs a ready req in Airtable or routes incomplete intakes to a follow-up Slack ping.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.